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Operations

What IT leaders need to know about the management and effective running of the IT organization.

Confronting the IT Complexity Problem

You could forgive today’s CIOs for thinking they’ve fallen down some confounding IT rabbit hole. But rather than crying, “Curiouser and Curiouser!”, as Alice did, they’re more likely to exclaim, “Complexer and complexer!”

When I first began focusing my career as a journalist on the world of the IT executive back in the early 1990s, I remember thinking how dauntingly complex the IT environment was that they had to manage. But with more and more sophisticated enterprise IT solutions coming onto the market, I reasoned that things would get better over time. Ah, the naivety!

One has only to sit round a table of, shall we say, more seasoned CIOs and watch them mist over as they reflect nostalgically on the simpler bygone days of IT management to realize how much change the enterprise IT environment has undergone in the past two decades, and the impact that has had on the role of the CIO.

Fifteen or twenty years ago, IT environments were graspable; IT executives could get their head around them. They might not have known the finer details of their operations, but they were confident in their ability to manage them and steer IT in more or less the right direction – subject, of course, to the strictures of the business.

But CIOs no longer operate from that kind of comfort zone. The ensuing years have seen a huge leap in the complexity of design and architecture. Pressures from the business to deliver new products and functionality in shorter time frames with less money have left organizations with a tangled mess of cobbled together off-the-shelf software and customized apps. And mergers and acquisitions have only exacerbated the situation.

Many believe that the problem is only going to get worse and that IT is heading for a cliff. In his 2009 white paper The IT Complexity Crisis: Danger and Opportunity, Roger Sessions, CTO of ObjectWatch, writes, “IT failures are rampant in the private sector, the public sector, and the not-for-profit sector. No place is safe. No industry is protected. No sector is immune.” Sessions argues that failure to manage IT complexity is the single biggest reason that IT systems so often fail. And when complexity is the culprit, the failures are catastrophic, expensive, and usually highly visible.

Sessions has plenty of company when it comes to the concern over IT complexity, And there’s no shortage of advice around how to deal with it, from blowing up what you have and starting over, to bringing in even more software to address the problem, to undergoing rigorous methodologies for rooting out complexity and simplifying IT operations. IT vendors both large and small are positioning themselves as solution providers in the space, consulting firms are making a four-course meal out of it, and industry commentators and journalists are assiduously writing and blogging about it.

IT complexity is a subject IT executives themselves are eager to discuss, given the opportunity. And The IT Media Group has provided that opportunity in our Master Series CIO Roundtables, which give IT executives the freedom to discuss subjects of interest at length. Here are a few verbatim nuggets on managing complexity from different CIOs attending those sessions:

One of the things we are cautiously optimistic about is the introduction of business architecture. We never had that before – it was always the traditional go in and grab your requirements and start building, and that was done in multiple silos and created a lot of complexity. Now we’re taking it up a level and trying to force that discipline at a business level. And we’re starting to see that that’s driving some much better integrated approaches.” 

I used a diagramming tool to create a page that shows how everything in IT fits together – and it was just a mess of spaghetti. But I found that this was one of the most powerful things that I could show the business. It was the first time they actually understood the complexity. They understood that when you change this system, here is the ecosystem that it lives in and that’s why I spend ten minutes fixing a bug and four months testing.

We’ve created what we call core business services at the top of the house, reporting to the CEO. And within that there’s IT, HR, Finance, etc. And the idea is standardization and simplification. These were very difficult to do previously because all the different parts of the organization had their own siloed approach with respect to all those services. It is going to take a lot of time for them to standardize the processes and platforms. It’s slow as molasses but that’s what they’re doing to try to reduce complexity globally, and we’ve put together a core business services group to do that. The adoption and the change management is what I think will take the most work and be the most challenging. And it’s essential that our CEO is leading that initiative.”

I agree…. It’s a partnership between the CIO or highest ranking IT person and the highest ranking business person. Together they have to break down the complexity in the organization and decide how to manage this disruption. And it’s probably going to be in phases – is it 60 days or 90 days or whatever?

It’s up to the CIO to filter out all the noise out there around complexity and decide what approach makes the most sense for his or her organization. But one thing is sure. Complexity is not going to go away; it’s going to get worse. So CIOs need to do their due diligence and put a strategy in place to deal with it. Doing nothing is not an option – unless you’re looking to retire early and sit around the home for old CIOs, reminiscing about the good old days of IT.

 

Past Attendees


ADP - VP Architecture & Infrastructure

AESO - VP, Information Technology

Agnico Eagle Mines - VP, IT

Agrium - Global Mgr., IT Security

Agrium - Senior Director IT Shared Services

Aimia - SVP & Global CIO

Ainsworth Engineered - Director IT

Air Canada Vacations - Director IT

Alberta Energy Regulator - Director, Office of the CIO

Anthem Properties - VP IS

AON Risk Solutions Canada - Head of IT

Aviva Canada - VP, Architecture & Strategy

Bank of America Merrill Lynch - CTO

BC Ferry Services - VP & CIO

Bellatrix Exploration - Director, Information Technology

Bentall Kennedy - VP IT

Black Press - CTO

BlackBerry - VP Corporate IT

BMO Financial Group - Head of Services Delivery

Bombardier Aerospace - CISO

Bonavista Petroleum - Head of IT

Borden Ladner Gervais LLP - Global CIO

Bow Valley College - Director, IT Services

Bridgewater Bank - Head of IT

BuildDirect - VP IT

Bulk Barn - Head, IT

Burnco - CIO

Caisse de Depot et Placement du Quebec - VP, IT Planning, Architecture, Governance, Operations

Calfrac Well Services - Head of IT

Canada Mortgage and Housing - VP, Information & Technology

Canadian Depository for Securities - CIO

Canadian Direct Insurance - CTO

Canadian Payments Association - VP & CIO

Canucks Sports - Head of IT

Cardel Homes - VP MIS

Cargojet - CIO

CCS Corp. - VP IT

Centerra Gold - Director IT & Comm

CIBC - Senior Director, Infrastructure Planning & Engineering

CIBC - SVP & CIO, Retail and Business Banking Technology

CIBC Mellon - AVP, Enterprise Architecture

CIBC Mellon - SVP & CIO

Cineplex Entertainment - CTO

City of Brampton - Senior Manager, IT Architecture & Planning

City of Toronto - Director of Strategic Planning & Architecture

CN Rail Service - Chief Information Security Officer

Coast Capital Savings - VP Technology

Concordia University - AVP & CIO

Crescent Point Energy - Head of IT

Dairy Farmers of Ontario - Head of IT and Administration

Dale Parizeau Morris Mackenzie - VP, IT

Davies Ward Phillips & Vineberg LLP - Director, Information Technology

DealerTrack Canada - Director, Technology

Defence Construction Canada - Corporate Manager, IT

Dentons - Canada CIO

Devon Energy - Director, Integrated Business Services

Direct Cash - VP IT & Security

Dynamic Tire Corp - CIO

eHealth Ontario - VP, IT Systems & Services

Encana - Director, InfoSec

Enerflex - CIO

Enerplus - VP. IS

ENMAX - VP, IT & PMO

Essential Energy Services - Director, IT

Expedia Cruise Ship Centers - VP IS

FGL Sports - VP, Information Technology

Fix Auto Canada - COO & SVP

Flightnetwork.com - CIO

FT Services - CIO

FundServ - CIO

Genus Capital Management - CTO

Genworth Financial Inc. - VP IT

Golder Associates - CTO

Gran Tierra Energy - Director IT

Grant Thornton LLP - CIO

Greenwin Inc - VP, Information Technology

Groupe Dynamite - Director, IT

GSK Canada - IT Director

GTAA - Acting CIO

H&R Block Canada - VP IT

Hewitt Equipment Ltd. - VP & CIO

Hitachi - CTO, Americas

Home Trust Company - CIO

Home Trust Company - CTO

Home Trust Company - VP & CISO

Horizon North Logistics - CIO

Indigo Books and Music - CIO

ivari - SVP & CIO

JP Morgan Chase Canada - Executive Director, Information Risk Management

Keyera Energy - Director, Information Technology

KnowledgeOne - CIO

LaFarge Canada - Director, IT

Landmark Cinemas Canada - VP, IT

LCBO - Director, Applications Systems

LCBO - SVP & CIO

Leisureworld Senior Care Corp - VP IS

Lightstream Resources - Head, Information Services

London Drugs - GM IT

Loto-Quebec - Corporate Director, InfoSec

Magna International Inc - VP & Global Leader, IT (CIO)

March Networks - VP Professional Services & CIO

McCain Foods Limited - Manager InfoSec

McInnis Cement - Director of Information Technology

Medical Pharmacies Group - VP, Information Technology

MEG Energy - Manager, Information Technology Solutions & Services

MMM Group - CIO

Montreal Police Service - CIO

Morguard Investments - CIO

Moulding & Millwork - CIO

National Bank of Canada - Information Security Officer

National Capital Commission - Chief, IT infrastructure & Support Services

NHL Players' Association - Head, Security & Technology

Northbridge Financial Corp - CIO

OEC Group Canada - Vice President, Information Technology and Client solutions

Oildex - VP, Architecture & Infrastructure

Olympia Financial Group - CIO

OMERS - SVP IT

Ontario Pension Board - CTO

Ontario Trillium Foundation - CIO

Ottawa Police Service - CIO

Pacific Western Transportation - CIO

Packers Plus - Global IT Director

Patient News - CTO

Peel District School Board - CIO

Pengrowth Corp - Director IS

Penn West Exploration - Snr. Manager, IT Operations

Peterson Investment Group - Head of IT

PFB Corp. - CIO

Pizza Pizza - CIO & VP, IT

Precision Drilling - VP, IT

Precision Drilling - Director, IT Infrastructure & Security

PSP Investments - Snr. Director, Internal Audit & Business Infosec

Public Works and Government Services Canada - Director, IT Security Directorate

PwC - Managing Director, Real Estate Technology Advisory

Qantas - Global CIO

Queen's University - Director, Information Technology

RBC Royal Bank - Head of Application Security, Data Protection & Security Consulting

Regal Lifestyle Communities - CIO

Revera Inc. - CIO

Revera Inc. - Security Architect

Ricoh Canada - VP,IT

RioCan Property Services - VP IT

Rogers Communications - SVP, Customer Experience IT

ROM - CIO

Russel Metals - VP,IS

Scotiabank - VP - International Systems Technology

Scotiabank - Director, Architecture & Engineering

Sears Canada - Divisional VP, Information Technology Services

Secure Energy Services - GM, IT

Shaw Communications - VP, Technology Operations

Shaw Communications - Director, Risk Management

SMART Technologies - Director, IS Corporate Services

Smartcentres - Director IS, IT

Societe de Transport de Montreal - Division Head - Security and Compliance

Street Capital Financial - CIO

Sun Life Financial - AVP, Data & Business Intelligence Services

Sun Life Financial - VP Application Ops & Services

Suncor Energy Inc. - Director, Application Portfolio Optimization, I&PM, Business Services

Symcor - CTO, VP Technology Services

Talisman Energy - SVP IT & Business Services

TD Bank - Enterprise Architect

Teknion - SVP, CIO

TELUS - Chief Security Architect

Tervita Corporation - VP, Information Technology

The Hudsons Bay Company - VP Technology

The Hudson's Bay Company - SVP & CIO

The Source - VP, Information Technology

TMX Group - VP, CISO

Toromont Industries - VP & CIO

Toronto District School Board - Chief Technology Officer

Toronto Hospital for Sick Children - Director of Technology

Toronto Transit Commission (TTC) - Chief Enterprise Architect

Toronto Transit Commission (TTC) - CIO

Toyota Canada - National Manager, IS

Transamerica Life Canada - CIO

Trican Well Services Ltd. - Director, Business Information Systems

Tridel Corporation - CIO

Trillium Health Partners - IT Director, Applications & Clinical Informatics

UFA Cooperative - VP & CIO

University of Calgary - Executive Director, Development Services

University of Ottawa - CIO

University of Ottawa - Senior Director IT Services & Infrastructure

University of Waterloo - Director, Technology Entrepreneurship

Vancity - VP Technology & Solutions

Viterra - Director Enterprise Technology

World Health - Director IT

Yellow Pages Group - Director - Enterprise Data Management

York Region District School Board - CIO

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